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Sharing Information


The majority of patients come to their GP Practice when they have something wrong with them. Problems discussed are usually of a personal nature and patients expect that the information they are sharing will remain confidential. This confidentiality is central to the trust between healthcare professionals and you as our patient. Without doctor-patient confidentiality, you may be reluctant to disclose information of a personal nature that we may need to help provide you with the best possible healthcare.

What we record at Our Practice

Healthcare professionals in our practice record information about the care we provide.

The type of information that is recorded includes the following:

  • Demographics, e.g. address, telephone number, e-mail, date of birth, gender, etc.
  • What you tell us when you see us in consultations e.g. about your physical and psychological health and social circumstances.
  • Diagnoses, investigations, treatments, referrals, family background

  • Social information eg, housing status, alcohol, smoking data
  • Third party sources, eg hospital letters, A&E attendances, relatives, carers, insurance companies, solicitors.


What we already share about you: 

We share different types of information about our patients. These include:

    •  Personal information about you and your illness, when needed for your direct care, e.g. referral to hospital consultants, district nurses, health visitors, midwives,counsellors, the summary care record. 
    • Patient identifiable information to public health, in order to arrange programs forchildhood immunisations, communicable diseases, cervical smears and retinal screening. 
    • With explicit consent, personal information to other organisations outside the NHS, e.g. insurance companies, benefits agencies.
    • Limited information about you, if relevant,to protect you and others, e.g. to socialservices child protection investigations
    • Under certain acts of parliament to protect you and others e.g. court order
    • Summary information which is anonymised (can not identify you) e.g. quality and outcome frameworks (QoF), medical research and clinical audit.
    • It is also important to understand that currently a limited amount of patient information or data is used mostly at local level to help design health services or undertake clinical audit. Some information is used at a national level.  Information from lots of individual patients allows the NHS to build a picture of what is happening to the nation’s health. The majority of this information is anonymised before it leaves the healthcare professional, in other words no one can identify who the information relates to.

You can choose to opt out of information sharing, more information is available at

How we protect your personal information:

Currently, your GP is responsible for protecting your information and to do this they comply with the Data Protection Act 1998 (DPA). As part of the DPA, all healthcare professionals have an obligation to only share information on a need to know basis. For further information on the DPA please follow this link:(


The physical storage of information is on secure servers which are protected by firewalls. Access to the information is by strong authenticated password. The number of people who have access to your information is limited to members of the practice team and in a few instances some pre agreed data is shared with other health care professional e.g. District Nurses but on a need to know basis.







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